From: Subject: MINUTES OF MEETING Date: Thu, 14 Jan 2010 09:06:41 -0000 MIME-Version: 1.0 Content-Type: text/html; charset="Windows-1252" Content-Transfer-Encoding: quoted-printable Content-Location: http://www.greatchishill.org.uk/pCouncil/minutes/archive/May2009.html X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2900.5579 MINUTES OF = MEETING

MINUTES OF MEETING

Great and Little Chishill = Annual=20 Parish Meeting

Venue: Village = Hall

Date: Wednesday = 20^th May=20 2009

Time: 7:30pm

In=20 Attendance

Chairman:=20 &= nbsp; =20 &= nbsp; =20 Andrew Gardiner

Vice=20 Chairman: &nbs= p; = ; =20 John Murgatroyd

Parish=20 Councillors: =20 &= nbsp; =20 Brearley, Dibblee, Cartwright, Erskine, Scott

Outgoing=20 Clerk:=20 &= nbsp; &n= bsp; =20 Cynthia Buckland

Incoming=20 Clerk: &= nbsp; &n= bsp; =20 Sarah Scott

Financial=20 Adviser:=20 &= nbsp; =20 Reg = Buckland

District=20 Councillors: =20 =20 Val Barrett, = Janice=20 Guest, Susan van de Ven (Meldreth & Foxton)

County=20 Councillor: =20 =20 David = McCraith

PFA=20 Representatives: &nb= sp;=20 Paul Drury and = Jeff=20 Gill

Youth=20 Group Representative: = =20 Bianca Stanford

Other: &= nbsp; &n= bsp; &nb= sp; =20 Graham Stanford

&= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; =20 &= nbsp; =20 &= nbsp; &n= bsp; =20 ACTION

1. =20 Apologies for=20 Absence

There were no apologies for = absence.

2. =20 Election of Chairman / Vice Chairman

The Clerk asked for dominations for the = Chairman and=20 Vice Chairman.

Andrew Gardiner nominated as = Chairman.

Proposed: &n= bsp; =20 Ruth Dibblee

Seconded: &n= bsp; =20 Christine Cartwright

John Murgatroyd nominated as Vice=20 Chairman.

Proposed: &n= bsp; =20 Janet Erskine

Seconded: &n= bsp; =20 Christine Cartwright

Other=20 Business

3. =20 Confirmation of Minutes

Minutes for 22^nd April 2009, = taken as=20 read, confirmed and signed by the Chairman.

4. =20 Matters Arising

4.1 Road signs that are in need = putting up in=20 Plaistow Way, May Street and more recently a

missing sign in Heydon Road (by the new=20 houses). The Clerk had chased Diane Duncan

and Councillor Barrett offered to follow = this up on=20 our=20 behalf. = =20 &= nbsp; =20 Councillor Barrett

4.2 Councillor Brearley had produced some=20 documentation at a previous meeting

relating to upgrading / improving = footpaths.=20 The Chairman asked if any further

information was available. = Councillor Brearley=20 will=20 investigate. &= nbsp; =20 &= nbsp; =20 Councillor Brearley

Councillor Erskine mentioned she had = forwarded some=20 information relating to Chalky

Walk to the Parish Councillors.

= ; = &= nbsp; &n= bsp; =20 &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; =20

ACTION

Matters Arising=20 (Continued) &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; =20

4.3 Lilac tree obstructing pavement = outside 16 Hall=20 Lane. The hazard had now been

partially removed.

4.4 Dead Almond tree, Wallers Close. = Clarification of who owns the piece of land in

question needs to be established in order = to contact=20 the correct department to facilitate

removal of the tree. Jenny Clarke is = the Land=20 Officer at the District Council. Clerk to

contact. &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = =20 Clerk

4.5 It was proposed that a map should be = developed=20 to identify key areas of responsibility

in terms of grass cutting duties ie = Highways or=20 Parish Council contractor.

= ;=20

5. =20 Status of planning applications

5.1 Ref: S/0410/09/F, 36 Barley Road =96 = Approved=20 13/5/2009

5.2 Ref: S/0326/09/F, 14 Colts Croft =96 = Refused=20 6/5/2009

5.4 Ref: S/1926/08/F Rectory Farm, Little = Chishill =96=20 Approved 14/5/2009

5.5 Ref: S/0997/08/LDC (Certificate of = Lawfulness=20 for Existing Use)

-=20 Refused 6/5/2009

6. =20 Insurance

6.1 Mr Buckland read out a statement = regarding the=20 insurance matters relating to the

skate park and basketball area. = Councillors=20 Scott and Brearley queried this information.

The Chairman intervened raising the = following=20 points:

As it stands the ROSPA report is not clear = as to the=20 nature of =91conflict=92 and =91high risk=92.

When the ROSPA representative comes to = inspect in=20 the next few days this needs to be

clarified and also if it is these two = activities=20 together that are high risk / a conflict

or simply the skate park equipment. = In the=20 interim, Councillor Brearley will cover

the basketball hoop and erect a =91out of = action until=20 further notice=92 sign. =20 &= nbsp; =20 Councillor Brearley =

Councillors Scott and Brearley agreed to = work=20 together to produce a report

on costings to refurbish the skate park = equipment=20 and to move the basketball hoop

(if deemed necessary by ROSPA). =20 &= nbsp; =20 =20 &= nbsp; &n= bsp; =20 Cllrs = Scott=20 & Brearley

The Chairman reported that he had received = a=20 petition showing support for this facility

from over 100 members of the community. = Councillor=20 Dibblee commended

Curtis Redrupp and the youth of the = village for=20 their initiative and actions.

The Chairman also applauded them and will = write=20 accordingly. In response to the

comments that the facility is rarely used, = Youth=20 Group member Bianca Stanford

commented that these facilities are well = used and=20 popular but naturally when the

weather is poor the facility is not used = as=20 much.

Councillor Scott asked Mr Buckland for a = copy of his=20 complete=20 report. = &= nbsp; =20 Mr Buckland

6.2 Mr Buckland presented the insurance = figures he=20 had obtained, which are as follows:

ACRE -=20 =A31616.70

Allianz - = =A31289.00=20 plus =A326 (for covering the Clerks liability)

Came and = Company -=20 =A31059.07 (covers all Parish Councillors liability)

The Came and Company covers = sub-contractors and=20 volunteers carrying out work

on the = playing field=20 facilities he suggested this was the best option.

6.3 Mr Buckland mentioned that as = the Youth=20 Group and Children=92s Playground

Committees = have their=20 own separate bank accounts this means they cannot

be deemed sub-committees of the Parish = Council and=20 must obtain their own insurance.

He suggested for this purpose it might be = beneficial=20 if they merged going forward.

= ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; =20

ACTION

7. =20 Financial Matters

7.1 The Chairman agreed to accept = the Came and=20 Company insurance quotation.

7.2 Mr Buckland informed the council = that he=20 has moved =A311,000 from the

Alliance &=20 Leicester to Barclays. He has left =A3197.62 in the account to = keep it=20 open.

7.3 Mr Buckland asked if =A3200 could be = released for=20 the CPALC Clerks training for

Sarah Scott =96 = Chairman=20 agreed.

7.4 The Clerk reported the follow = had been=20 paid by cheque:

CHEQUE=20 NO.

PAYEE

DESCRIPTION

AMOUNT

N/A

Bus = Shelter=20 Tile

=A345.00

N/A

Berforts

Newsletter

=A346.65

N/A

Waste=20 Bins

=A3256.04

N/A

Bush = Shelter=20 Lights

=A38.46

N/A

CPALC =

Subscription

=A3188.96

N/A

Playing = Fields=20 Assoc.

Grant

=A32400.00

N/A

Village=20 Hall

Grant

=A33100.00

N/A

Youth=20 Group

Grant

=A31000.00

N/A

Children=92s=20 Playground

Grant

=A31050.00

N/A

Sarah=20 Scott

Salary

=A3362.30

N/A

Berforts

Newsletter

=A346.65

7.5 It was suggested that some funds were = set aside=20 for painting the skate park equipment.

Councillor Dibblee produced a flyer on = obtaining=20 grants for improving play spaces. It

was agreed that the Youth Group apply, = incorporating=20 a paint request for painting the

Pavilion. If the grant application = were=20 successful then any monies given or set aside

for the skate park could be paid back to = the=20 PC. A =A32K ballpark figure was=20 suggested. Councillor=20 Dibblee

8. =20 Correspondence

8.1 Cambs ACRE survey had been completed = and=20 returned.

8.2 CCC Big Lunch =96 no action to = be=20 taken.

= ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; =20 &= nbsp; &n= bsp; &nb= sp; =20

9. =20 Any Other Business (finalise Annual Parish Meeting=20 arrangements).=20 &= nbsp; =20

9.1 Annual Parish Council Meeting = Arrangements=20 &= nbsp; =20

Clerks = to send out=20 invitation letters and agendas.=20 &= nbsp; &n= bsp; &nb= sp; &nbs= p; =20 Clerk & Sarah Scott =20

Purchase of wine=20 and=20 nibbles = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = =20 Councillor Murgatroyd

Publicise in=20 newsletter &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; =20 Councillor Erskine

Flyer to=20 village = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; =20 = Councillor=20 Brearley & Sarah=20 Scott &n= bsp; &nb= sp; =20

9.2 Letter to be written to the Youth Club = apologising for basketball hoop being out of = action. =20 &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; =20 Clerk

9.3 It was proposed that the Parish = Council thank=20 Stephen Saunders for his years of service

to the PFA at the Annual Parish Meeting = =96 this was=20 agreed

9.4 The Village Hall committee would not = be holding=20 a meeting after the Annual Parish

Meeting. They were asked if they = wanted to=20 speak at the meeting. Paul Drury to

speak with Stuart Farrow and report back.=20

= ; = &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; =20

ACTION

Any Other Business (Continued) =

9.5 Church Clock =96 winding is becoming = more=20 difficult. It was suggested that

Councillor Erskine puts something in the = newsletter=20 asking for fit volunteers to under-

take this task. =20 &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = = =20 = Councillor=20 Erskine

The FO said that =A3500 had been put to = one side for=20 an automated winding system.

This subject will be an agenda item for = the next=20 meeting. =20 &= nbsp; &n= bsp; &nb= sp; =20 Clerk

9.6 Councillor Dibblee had a concern about = the=20 Standards Committee and planning issues.

Councillor van de Ven said it was = commonplace and=20 permitted for Parish Councils to

apply for dispensation from the Standards = Committee=20 and that is was simple to do.

9.7 Councillor Dibblee pointed out an = error in the=20 FOCUS publication about bus services in

Great Chishill and Heydon. = Councillor van de=20 Ven had rectified this.

9.8 The village sign at the crossroad was = obstructed=20 by growth from the flowerbed.

Councillor Murgatroyd to speak with Mr=20 Parkes. = &= nbsp; &n= bsp; =20 &= nbsp; =20 Councillor Murgatroyd

9.9 The churchyard has bamboo overhanging = from a=20 neighbour=92s garden that could

benefit from a trim. Councillor = Murgatroyd to=20 speak with Mr and Mrs Tunnicliffe. =20 = Councillor=20 Murgatroyd

9.10 Giveway sign = at the=20 end of Heydon Road is not visible due to overgrown hedges

belonging to Mr and Mrs Wharlich, these = also=20 obstruct the pavement. Clerk to=20 contact. Clerk

9.11 Councillor Cartwright asked if there = was any=20 feedback on the email that the Clerk

had sent to Mr Cooper about New Road =96 = no feedback=20 to date.

9.12 Councillor Erskine asked if there was = any=20 progress regarding a pathway to Barley.

It was reported that the farmer has no = objection if=20 the side of the fields are used, but

this is not a formal endorsement of this=20 use.

9.13 Mr Gill asked if the owner of the car = that=20 parks sideways on Hall Lane (thus using

at least 2 spaces) could be dissuaded from = doing so.=20 Councillor Scott explained that

they had been asked before, but it is = unlikely that=20 they will change their ways.

The Clerk suggested writing to the owner = and also Mr=20 Cooper of the Highways

department. =20 &= nbsp; &n= bsp; &nb= sp; &nbs= p; = ; = &= nbsp; &n= bsp; =20 Clerk

9.14 Councillor McCraith thanked Bianca = Stanford for=20 coming along and congratulated

the Youth Group for their initiative = regarding=20 the skate park.

9.15 Councillor McCraith said that the = A505 speeding=20 review was completed but there will

be a delay in the publication of the = findings as it=20 is deemed political. The information

will be available after the elections. =

There being no further business the = meeting was=20 closed at 20:37.

Date of Next=20 meeting: = ; =20 Wednesday 22^nd July 2009