From: Subject: MINUTES OF MEETING Date: Thu, 14 Jan 2010 09:18:17 -0000 MIME-Version: 1.0 Content-Type: text/html; charset="Windows-1252" Content-Transfer-Encoding: quoted-printable Content-Location: http://www.greatchishill.org.uk/pCouncil/minutes/archive/september09.htm X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2900.5579 MINUTES OF = MEETING

MINUTES OF=20 MEETING

Great and=20 Little Chishill Parish Council Meeting

Venue:=20 Village Hall

Date:=20 Monday 14th September 2009

Time:=20 7:30pm

In=20 Attendance

Chairman:=20 &nbs= p; =20 &nbs= p; =20 Andrew Gardiner

Parish=20 Councillors: =20 &nbs= p; =20 Brearley, Cartwright, Erskine, Scott

Clerk /=20 Proper Officer: &nbs= p; =20 Sarah Scott =20

County=20 Councillor: &nbs= p; = ;=20 Susan Van de Ven

Members=20 of the Public: &nbs= p; =20 Mr Duke, Mrs Lynch, Mr R Parry, Bianca Stamford, Curtis Redrupp,=20

Jeff=20 Gill, Emma Heath, Mr and Mrs R Coxall, Lucy Heath, Beth Hinton,=20

Tom=20 Collinge, Jamie West, Mr and Mrs Buckland &nbs= p; =20 &nbs= p; =20

Actual=20 Start Time: 7:40

ACTION

Apologies=20 for Absence and Reasons

Cllr=20 Murgatroyd =96 Annual leave

Cllr=20 Dibblee =96 Annual leave

District=20 Cllrs Guest and Barrett =96 Meetings in = Melbourn

To=20 Accept Parish Councillors Declaration of Interests (prejudicial or = personal)

Cllr=20 Cartwright =96 Personal friend of Mr = Wiseman.

Cllr=20 Scott =96 Personal friend of Michael Wiseman and Jemma=20 Jeffery.

Cllr=20 Erskine =96 Prejudicial (Mr Webb=92s planning=20 application).

Public=20 Participation

3.1

3.2

The=20 Chairman explained how this part of the Parish Council meeting = worked and=20 asked members of the public for their = comments.

Mrs=20 Buckland read out a prepared statement (Addendum = 1).

It=20 was asked that it be minuted that Mr and Mrs Buckland had been = asked=20

to=20 sit in the public gallery and had refused to do = so.

There=20 were no other comments and so normal council business=20 resumed.

To=20 Approve Previous Minutes

4.1

22^nd=20 July 2009 =96 Point 1.0 - It=20 was noted that this did not convey accurately the sentiments of = the Parish=20 Council who were supportive of the efforts of Mr=20 Taylor.

4.2

22^nd=20 July 2009 =96 Point 2.0 =96 Mrs Scott was proposed and seconded as = Clerk and=20 RFO (Proper Officer ) as from 1^st August=20 2009.

4.3

Meeting=20 =96 10^th August 2009 =96 were taken as read, confirmed = and=20 signed.

ACTION

Planning=20 Applications

5.1

5.2

5.3

5.4

The=20 Clerk reported that S/0681/09/7 Mrs Sallie Deary, Colts Croft, = Great=20 Chishill had been approved.

S/1160/09/F=20 =96 Mr P Duke, 24 Barley Road. =20 The Clerk said that she had received two written objections = from=20 members of the public regarding this application. A discussion then took = place and=20 it was decided that the Parish Council would oppose this = application=20 because of concerns over overdevelopment of the plot, increased = vehicular=20 access, increased traffic to the plot and the impact on privacy to = the=20 neighbours. =20

S/1002/09/F=20 =96 Mr Wiseman, 108 Hall Lane. =20 The Clerk reported that permission had now been granted on = this=20 application with small amendments to the original plans.=20

S/1216/09F=20 =96 Mr James Webb, 23 Barley Road. The application was discussed = and the=20 Parish Council were opposed to this application as it was felt = that this=20 was a backfill development and if allowed could set a precedence = for other=20 similar developments in a conservation area. There were also concerns = regarding=20 traffic and vehicular access.

All=20 maps / plans and supporting documentation were either displayed or = available for inspection at the meeting for the above mentioned = planning=20 applications.

Clerk

Finance

Mr=20 Buckland read out a statement (Addendum = 2).

6.1

The=20 Proper Officer reported that the paperwork had come back from the = Auditors=20 and the notices would be displayed on the notice boards=20 imminently.

Clerk

6.2=20 / 6.3

6.4

The=20 Proper Officer draw the Parish Councillors attention to the = updated=20 financial statements attached to the agenda.

She=20 also asked for permission to open a deposit account with Barclays = and then=20 transfer some funds from the current account to this new account = and=20 explained that even if we only achieve 0.5% interest, we as a = council had=20 a duty to make our precept funds work for our parishioners. Mr Buckland added a = comment as to=20 why he had shut the Alliance & Leicester Account (which had = been=20 minuted at previous meetings).

Clerk

6.5

Two=20 cheques were signed =A3362.30 (Clerks Salary), =A345.65 Berforts=20 Newsletter. It was = asked if=20 Bayer might be approached to Sponsor the newsletter. The Proper Officer = explained that=20 it was best practice wherever possible to sign cheques at Parish = Council=20 meetings rather than =91out of = hours.=92

Clerk

6.6

The=20 Proper Office made reference to the fact that it was time to think = about=20 the budget for the coming financial = year.

ACTION

Parking=20 Wallers Close

Cllr=20 Scott reported that a survey of the residents of Waller=92s Close = had been=20 undertaken and read out an executive summary of results (see = below):=20

After=20 a discussion it was decided that this and a PowerPoint = presentation (that=20 had also been prepared) would be shared with a representative of = the=20 County Council. The = Clerk to=20 arrange a meeting.

Clerk

Skate=20 Park

Cllr=20 Scott gave an overview of the current skate park area and in = consultation=20 with members of the Youth Group had ascertained what equipment = needs=20 updating/replaced/refurbished. =20 He had suggested a ballpark figure of =A31500 (excluding = labour) to=20 address these issues. = Bianca=20 Stamford reported that the Youth Group had obtained the services = of the=20 some local builders (for free) to carry out work and will be = looking at=20 ways to fundraise to try and meet some of the material costs=20 involved. It was = also=20 suggested that the Youth Group take ownership of this area =96 to = which they=20 were in agreement. = Cllr Scott=20 said he would attend a Youth Group session to discuss this topic=20 further. Cllr = Brearley asked=20 that this topic was added to the next agenda under=20 finance.

Cllr=20 Scott

Clerk

Footpaths

The=20 Chairman gave an update on Chalky Walk and said he was meeting = with Peter=20 and Lorraine Brand to discuss this on the 15^th = September. Cllr Erskine enquired if = the=20 farmer could be encouraged to help with improving the=20 footpath.

9.1

The=20 Clerk reported that following an email from the Ramblers = Association the=20 footpath behind Maltings Lane had now been cleared from = overhanging=20 branches, and the Footpath Sign on Bull Meadow is now = visible. This issue of clippings = and bins=20 in the footpath in The Butts had yet to be addressed. The Ramblers Association = have been=20 informed.

10.

Highways

10.1

The=20 Clerk gave an update on:

Horse=20 warning signs =96 awaiting information from Lovely View on horse=20 traffic. It was = also=20 suggested that some hedges could be trimmed at the permissive = bridleways=20 in Barley and the end of the Pudgell.

Village=20 Signs =96 a further delay of a few weeks is anticipated. Cllr Erskine enquired = about the=20 signs for Little Chishill =96 the Clerk to = chase.

Clerk

10.2

Verge=20 Cutting =96 a definitive map has been received by the Parish = Council and the=20 verges have now been cut. = The=20 Clerk reported that she would now put this out to tender in the = coming=20 weeks.=20

Clerk

ACTION

10.

Highways=20 / Continued

10.3

Pot=20 holes /white lines =96 it was reported that the Chairman and Clerk = had a=20 very positive meeting with Mr Cooper and pot holes and lines were = being=20 made good.

10.4

Windmill=20 =96 the fence will be repaired very soon (at the time of typing = these=20 minutes, workmen were on site and working on the fence). The hole in the roof of = the=20 windmill had been reported and logged with the County Council = Property=20 Services Division

10.5

Gritting=20 =96 Highways had informed the Chairman that if the Parish Council = purchase=20 grit bins for May Street / Little Chishill they would replenish = them=20 throughout the winter. = Cllr=20 Cartwright asked about siting the bins and the Clerk reported that = the=20 Council had the final say as to where they are put. The Clerk had obtained = costings=20 for the bins and would pursue this further with Mr=20 Cooper.

Clerk

11.

Internet=20 Access

The=20 Clerk had spoken to two engineers regarding internet access and = gave an=20 overview of what they had informed her =96 a summary of which will = appear in=20 the next newsletter.

Clerk=20 / Cllr Erskine

11.1

Website

The=20 Clerk reported that the current Webmaster (Mrs Dawn Crow) would = like to=20 relinquish responsibility of the website. The site needs stripping = down and=20 reworking. The Clerk had obtained a cost from a professional = website=20 company for doing this which was =A3600 plus =A3200 per = annum. Mrs Crow has also = offered to=20 rework the website for =A3250 and then hand it over to the = Clerk. Cllr Cartwright = suggested putting=20 a piece in the newsletter asking for volunteers. Cllr Scott asked for = =91specs=92 from=20 the Website Company and Mrs Crow as to what the work entails. This will be an agenda = item next=20 month under finance.

Cllr=20 Erskine

Clerk

12.

Speedwatch

Cllr=20 Scott updated the Parish Council on the latest Speedwatch facts = and=20 figures. The next = step is to=20 present the data collected to Mr Fuller at the neighbourhood Panel = Meetings and then work on a solution to speeding vehicles in the=20 village. Bianca = Stamford=20 asked about the positioning of Speedwatch operations in the = village and=20 wondered if there were other areas (such as near the entrance to = the=20 playing field) which would be more appropriate as there are = children=20 coming and going out of this entrance. Cllr Scott concluded = that it was a=20 valid point.

13.

Planning=20 Seminar

The=20 Chairman reported on a planning seminar that he had attended and = explained=20 the Chairman=92s Delegation Process to the Council. He added that a final = decision on=20 this would be made on 7^th = October.

20:45

Mr=20 Collinge Departs

14.

Quality=20 Parish Council Status

Mr=20 Buckland read a statement (Addendum 3) regarding this. County Cllr Van de Ven = suggested=20 that the Parish Council speak with other Parish Councils who have = achieved=20 this and fact find before deciding if this is appropriate for our = Parish=20 Council.

Clerk

20:51

Mr=20 West Departs

ACTION

15.

Correspondence

The=20 Clerk read through a list of correspondence received since the = last=20 meeting. The letter = from=20 Andrew Lansley MP / Microsoft was of particular interest and Mr = Gill=20 requested a copy and Cllr Erskine will add a synopsis into the = newsletter.=20

Clerk=20

Cllr=20 Erskine

16.

Matters=20 For Future Consideration

16.1

Mrs=20 Heath mentioned plumb trees in her garden and it was suggested = that she=20 contact Raglan direct about removing = them.

16.2

Diseased=20 trees within the Village =96 to discuss at the next=20 meeting.

16.3

Mr=20 Acktar =96 Planning issue (Clerk has forwarded a link to Cllr=20 Cartwright).

16.4

A505=20 =96 County Cllr Van de Ven said that notices relating to a speed = reduction=20 at Flint Cross had been posted. =20 Mr Buckland said that people could object if they wish=20 to.

16.5

RB=20 read a statement about a party for the retired Clerk. Possible funding / = logistics to be=20 discussed at the next meeting.

There=20 being no other business the meeting closed at = 9.05pm.

Next=20 meeting dates: Tuesday = 27^th=20 October 7:30pm, Great and Little Chishill Village = Hall.

Wednesday=20 25^th November 7:30pm, Great and Little Chishill Village=20 Hall.

Thursday=20 17^th December 7:30pm, Great and Little Chishill Village=20 Hall.

Addendums=20 1,2, & 3 can be accessed here